As a rule, to get access to the synchronization you will need to have access to the top-level parent, where the sync settings are changed. At the same level there is a change in the flow from the synchronized copy up to the top-level parent. Afterwards, the changes go down to the lowest levels of all other synchronized copies.
There are situations, such as in the field, where such traditional understanding of synchronization is not possible. In this case you can use peer to peer synchronization method, also known as p2p files sync, that allows users to connect to as well as synchronize with, an offsite SmartSync peer. Of course, the best practice and traditional recommendation is to always stay connected directly to the top-level parent, simply because engagement teams that are working offsite may not have VPN resources. As a result, experts advise opting for p2p sync. In this case the whole process of working in the engagement file will remain the same.
In simple terms the process can be described in this way. When several staff members work off their work place with their personal synchronized copy or copies, one sync copy will act as a “peer parent” and so share their synchronized copies with all other members of staff in the field. In this way, every person in the field will be able to work from their existing sync copy and also transmit changes to each other through the peer parent. It is important to remember that in such system the synchronized copy which is acting as the parent must always grant all other peers absolutely full access to their sync folder.
Now we would like to briefly describe the working basics of p2p sync system.
First of all, there is a SmartSync file created by the office top level parent engagement. Then at this level the computer creates a child copy of the file to share it with the field workers. It is important to remember that you can avoid creation of this copy and give access to the original file to the field workers, but in this case remember that there will be no backup copy in case something goes wrong in the project. Then when the file is shared to the peers of lower level it appears in their systems. The level of accessibility can be altered depending on your needs: you may grant full access to the file or provide it in the form accessible for reading only. At the same time the shared file can be routed to the wireless hub if needed to allow wider access to it in the office or working environment. The same rule of level of access applies to this process too.
Stuart Hill is established as a blogger for a line of online content hubs, who covers a range of business simplification strategies typified by the use of p2p sync systems and other related areas. A committed traveler of online space and an influential figure in all having to do with the business development.